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BQE Software eLetter
September 2004
In This Issue
1. THE SLEETER GROUP QuickBooks Consultants Conference
2. Want
$50?
3. Comp Time
and BillQuick
4. "Where
is your firm database located?"
5. Current
BillQuick Release Information
THE SLEETER GROUP QuickBooks
Consultants Conference
BQE Software is proud to announce that our
AutoReporter report workflow automation module for QuickBooks has been selected by THE
SLEETER GROUP as one of its "Ten Awesome Add-ons." AutoReporter will be
demonstrated by THE SLEETER GROUP at the QuickBooks Consultants Conference to be held on November 3-5, 2004 in
Boca Raton, FL.
At the conference, BQE Software will present not
only AutoReporter for QuickBooks, but also BillQuick, the flagship product in our software
family. Both products were chosen to be part of the conference program. We look forward to
seeing you there.
THE SLEETER GROUP is a nationally recognized leader in software
training for accountants, bookkeepers and small business owners, specializing in
QuickBooks software. Onsite training and consulting is provided to small business clients
throughout the country through THE SLEETER GROUP’s Certified Consultant's Network.
This very special conference is also important
because Intuit chose it for their rollout of QuickBooks 2005 to accountants
and developers. In attendance will be several key Intuit executives, including Rich
Walker, Director of Accountant and Advisor Relations and several product managers.
BQE
Software strongly encourages you to check out THE SLEETER GROUP and its QuickBooks
Consultants Conference. Doug Sleeter, founder and CEO, is one of the most respected
QuickBooks consultants and trainers in the United States. Visit http://www.sleeter.com/seminars/QCW304 (or call (888) 484-5484) to
learn more about this 3-day event, then sign up for what will surely provide solid returns
for years to come.
Want $50?
New for BillQuick users . . .The BillQuick
Quizzer!
Test your memory and knowledge of the BillQuick
Family and BQE Software. Each month a new question will be asked. Be one of the first 10
BillQuick users to email the correct answer to BQ-Quiz@bqe.com and you win $50 in BillQuick Bucks!
Be sure to email us quickly with your answer.
Date-time stamps on received emails determine the winners.
Don’t know the answer? Guess! This
month you have a 1 in 5 chance of guessing right.
What can you do with $50 in BillQuick Bucks?
Spend them at the BillQuick Store on any BQE Software product or service. Use the bucks to
add an Agent Pro or BillQuick Palm module. Apply them toward an annual support +
maintenance contract. I know, I know, send the person in your office who first answers the
question correctly to a BillQuick training class!
And now to this month’s question. Pens up.
. .
When an employee submits a time card for
approval, who does BillQuick notify that there are time entries waiting for review?
A. Project Manager
B. Supervisor
C. Nobody
D. Department Manager
E. A & B
Hurry
and send an email to BQ-Quiz@bqe.com.
You could be a winner!
Comp Time and BillQuick
Understanding regular hours, overtime hours and
compensation (comp) time is not small chore. The U.S. Department of Labor, Employment
Standards Administration Wage and Hour Division (WHD), enforces minimum wage, child labor
and overtime pay rules. On top of WHD are state labor laws and rules. If you want more
information about the many issues, check out the WHD web site and Paychex’s Resource Library.
Once you are clear on the rules, who’s
eligible, and how you plan to execute a Comp Time policy in your firm, tracking comp time
within BillQuick is straightforward. Here’s a quick rundown.
On the
Client screen, setup your firm as a Client.
On the
Project screen, setup an Overhead Project and link it to your Firm. This ensures employees
have an entity in which to bank and withdraw compensation time.
Review
the Activity Code, GEN:COMP. This activity is hard-coded into BillQuick (cannot be edited
or deleted). Employees will withdraw comp time from banked time using the GEN:COMP
activity code.
On the
Employee screen, Other tab, set the number of Standard Hours per Week and Day for each
employee who is eligible for comp time. Do
not mark the Automatic Overtime checkbox. If you leave the Standard Hours fields
blank, overtime and comp time are ignored.
When
entering time, BillQuick informs the user if time entered pushes the employee over the
standard hours for the week or day, i.e. if all or part of the time is
“overtime.” If it is, we recommend that you split the time entry into regular
and overtime entries. If you do not mark the time entry as overtime, BillQuick treats it
as compensation time.
To
withdraw banked comp time, add a non-billable time entry using the GEN:COMP activity
code.
To
view comp time used, available and remaining, select the Employee Compensation Hours
report from the Reports, Employee menu. You can filter this report for a range of dates or
period (this year or last year week, month, quarter, year), and for a range of employees
and projects.
"Where is your firm database located?
Does a big question mark slap your head when a
BillQuick Support Representative asks you this question?
Many users don’t know where their
firm’s data is located on their PC or server. It’s just. . .there. Other users
know it’s out there somewhere, they remember backing up the database to a tape or CD
a few months back. (A few months!?! See Destined to Repeat History? in the August 2004 BillQuick eLetter.)
Finding the location of your firm data, either
to back it up for safety or when working through an issue with a BillQuick Support Rep, is
as easy and lowering your eyes. Look at the bottom of the BillQuick screen. . .
Well, what do you know, the complete path to
your firm database.
Be
sure to backup your data. Don’t repeat history by having to re-enter it.
Current BillQuick Release Information
The latest version of BillQuick 2004 is
5.0.82.
If you have Internet access but do not allow
BillQuick to automatically download updates (you turned off AutoUpdate in
Preferences-Other 2), first turn on the AutoUpdate feature, then select Get Updates from
the File menu. If you wish to check out the changes made in the latest version, view the
log before downloading. When Get Updates is done, exit BillQuick. When prompted to install
the update, click Yes.
If you have a large number of computers to
update, or you prefer to download the update from the BillQuick web site, click here and select Save when prompted. Next, run the setup program from
the folder in which it was saved. To view the latest update log, click here.
Happy BillQuicking!
Thanks from the
BQE Software Marketing Team
May Success Follow You
. . . Always |
