BQE Software eLetter
June 2004
In This Issue
1. We
Moved!
2. Knowledge Is . . .
3. BillQuick<-->QuickBooks Integration Questions
4. Got Ideas
We Moved!
For months BQE
Software has found itself in the happy position of needing to move to larger facilities to
support our growth.
Well, we did it.
Thanks to all of you we are now in our new digs. Yes, Murphy (the Maker of Laws) visited,
giving us a few bumps, but he left in a huff after a couple days. He’s not a fan of
things running as smooth as a baby’s tush.
Here’s the
rundown on the changes:
BQE
Software, Inc.
2601 Airport Drive
Suite 380
Torrance, CA 90505
Sales: (888) 245-5669 (no change)
(310)
602-4020 (new)
Sales@bqe.com (no change)
Main: (310) 602-4010 (new)
Support:
(310) 602-4030 (new)
Support@bqe.com (no change)
Fax: (310) 784-8482
(new)
Please update your
contact manager, Rolodex and other address and phone books.
If you forget,
don’t worry. The old telephone numbers forward to the new numbers. Also, all this
information is on www.BillQuick.com.
Knowledge Is . . .
All men by nature desire to know. - Aristotle
Anyone who stops learning is old, whether twenty or eighty. Anyone who
keeps learning today is young. The greatest thing in life is to keep your mind young. -
Henry Ford
If ignorance is bliss, why aren't there more happy people? - Author
Unknown
A child of five would understand this. Send someone to fetch a child of
five. - Groucho Marx (Smiled, didn’t you?)
Wondering what this
is about?
It’s a
promotion for BillQuick Training.
$50
off any BillQuick training course
$100 off the BillQuick + BillQuick-QuickBooks Integration training course
Don’t know
about the BillQuick training courses? Mea culpa, mea culpa on us for not keeping you
informed. Go to BillQuick
Training and check out the current offerings. Beginner,
intermediate and customized advanced courses are available.
If you have an idea for a new course, send an email to BQTraining@bqe.com. Be part
of our continuous improvement strategy.
While you’re
checking out the courses, be sure to check out our Certified
BillQuick Trainers. These individual have gone through rigorous training
and testing, investing many hours to master BillQuick. All have conducted training
sessions for professionals in accounting, law, engineering, architectural, IT consulting
and other firms, tapping into their personal experience in professional firms and scores
of other firms using BillQuick.
And yes, Clyde, my
inquisitive friend, they personally use BillQuick and many add-on modules too.
Remember:
$50 off any BillQuick training course
$100 off the BillQuick + BillQuick-QuickBooks Integration training
course
Follow the sage
advice of a judge (well, sort of . . .)
Even
a fool knows you can’t touch the stars, but it doesn’t stop a wise man from
trying. – Harry Anderson, Night Court (long-running TV Show)
Reach for the stars
and learn how to use BillQuick to gain maximum benefits.
Your staff will
thank you. Your clients will thank you. Your profit statement will thank you. BQE Software
will thank you. (Apologies to George M. Cohan and James Cagney, who played him in the 1942
film, Yankee Doodle Dandy.)
BillQuick<-->QuickBooks . . .
Integration Questions
When first integrating BillQuick with
QuickBooks, and you populate a new BillQuick firm database with data existing in
QuickBooks (a big time saver for setup), two questions may arise:
- Why do I have “Missing” in some data fields? How can I fix it?
- Why does some data have parentheses around them? Is there a way to fix it
fast?
"Missing"
Data
Every application
requires that certain fields contain data. This ensures accurate and complete processing.
Both BillQuick and QuickBooks contain required fields. At times, two applications may not
require values in the same fields.
This occurs between
BillQuick and QuickBooks. Thus, when transferring data from one application to the other,
'placeholder' data must be added to ensure accurate and complete processing.
When you read
QuickBooks vendor data (for example) into BillQuick, the "Missing" placeholder
value is added when BillQuick-required data does not exist in QuickBooks. A common example
is Contact Name. BillQuick requires the first and last name but QuickBooks does not.
The end result is
"Missing" prints on reports and displays in fields.
Finding and
correcting these items is easy and quick.
- Select File, Find from the menu (or press Ctrl+F) to open the Find utility.
- Click on the table you wish to search.
- Enter the value "Missing" (without quotes) in the keyword field.
- Click the Search button.
- On the Search Results window, highlight the row of the first record you
want to view, then click the Load button.
- Make your changes to the record, click the Save, then Close the
screen.
- Repeat Steps 2 to 6 for each record listed on the Search Results window.
Parentheses
in QuickBooks Fields
Fields containing
the same data in two applications are not always the same size. One may accept 35
characters while another accepts 75. Like the previous situation, accuracy is paramount.
In BillQuick 2003 and earlier versions, BillQuick and QuickBooks had several fields which
were not the same size. BillQuick addressed this difference by adding parentheses when it
transferred data to QuickBooks.
When BillQuick 2004
was released in early May, field size differences were eliminated. However, the
parentheses feature was not.
In a matter of days,
this old compatibility feature will be gone. The next update will remove the
no-longer-needed parentheses from BillQuick.
What do you have to
do to get the update?
Nothing. Well,
almost nothing.
If you allow BillQuick to automatically access the Internet and check for
updates, it will find the update and ask to download it.
If you manually check for updates, look for it on or about June 25.
Once you have the update file, run the
install program.
To
get rid of parentheses in QuickBooks, select each list (client, etc.) and look for
parentheses. (They should sort at the top of the list.) When you find a record with
parentheses, select it and edit the affected field.
Got Ideas?
As part of our continuous improvement strategy, we want to hear
from you.
If you have an idea how BillQuick can be improved – software,
support, training, documentation, help information, etc., let us know. Send your ideas to BQ-Ideas@bqe.com. As we plan
our next major upgrade, we will consider your idea. Of
course, if you need product support, contact us at (310) 602-4030 or Support@bqe.com, and check out BillQuick's searchable
online knowledgebase.
Need a new PC?
Order your BillQuick 2004 Ready PC from
our authorized Hardware affiliate Great Lakes Electronic Distributing Inc.
Thanks from the
BQE Software Marketing Team
May Success Follow You
. . . Always |
